Secretary

Location: St Paul the Apostle, Greencastle, IN

Posted: March 18, 2026

Our St Paul the Apostle parish from Greencastle, IN is seeking a faith-filled, organized, and welcoming Parish Secretary to serve as the primary point of contact for parishioners and visitors while supporting the daily administrative life of the parish.

This role provides essential administrative support to the parish, including preparing Masses, announcements, and petitions, coordinating priest backups, and assisting with office operations like answering phones, managing emails, and updating calendars. Responsibilities also include supporting pastoral activities, such as scheduling, maintaining mass intention records, and coordinating communion calls. Additionally, the position involves entering donations into the parish financial system, preparing weekly bulletins, and handling other tasks to ensure the smooth operation of the parish, school, or agency. Strong organizational, communication, and multitasking skills are essential. This is four days a week job for twenty hours Monday through Thursday.

The Parish Secretary serves as the primary administrative support for the parish, functioning as the first point of contact for parishioners and visitors. This role requires professionalism, discretion, organizational skill, and a welcoming spirit consistent with Catholic values. This role supports daily office operations, parish communications, and record keeping. Administrative experience and strong communication skills are preferred.

Essential Functions:

• Prepare Masses, announcements, intentions, and petitions for pastor
• Coordinate priest back up for anointings and other similar activities when pastor is on vacation
• Support Parish Office: answering phones, responding to emails, overseeing office supplies, updating calendars, and ensuring education materials are available
• Support Pastoral Activities: preparation of ministerial schedule, complete checklists for wedding ceremonies, maintain mass intention records, and coordinating communion calls
• Enter donations into parish financial system
• Prepare and distribute weekly bulletins
• Other duties as necessary to ensure efficient functioning of the School/ Parish/ Agency

Required Skills and Abilities:

• Good organization and planning skills
• Ability to organize and manage workload to meet deadlines
• Ability to manage multiple employees in an effective manner
• Good interpersonal skills
• Strong written and verbal communication skills
• Ability to manage relationships in an effective, professional manner
• Self-motivated.
• Ability to handle multiple projects and priorities simultaneously
• Understands and adheres to the professional standards of conduct set forth by the Archdiocese of Indianapolis as well as any as outlined by professional degree/license, as applies.

Education and Experience:

• High School Diploma required, associate’s degree Preferred
• Administrative work experience or ability to complete administrative duties required, 1-3 years of administrative work experience preferred. 
• Must be able to understand and to comply with the Archdiocese of Indianapolis Code of Conduct
• Must be able to successfully complete the Archdiocese of Indianapolis Child Safety Training
• Background screening required

Work Environment:

• Office-based environment with a focus on maintaining organization and efficiency throughout the workday.
• Typically seated at a desk for extended periods, managing tasks such as scheduling, correspondence, and document organization.
• Quiet and structured office setting, with occasional need for multitasking and prioritizing tasks.
• Comfortable and ergonomic office furniture, ensuring productivity during long hours of sitting.
• Regular use of computers, phones, and office software to complete daily tasks such as data entry, communication, and scheduling.
• Requires focus and attention to detail, with frequent interaction with internal teams and occasional visitors.
• Adherence to standard office hours, with a stable and predictable work schedule.
• Required for meal prep and cleanup.

To Apply:

Please submit your resume and a brief cover letter outlining your experience, qualifications and, primary reference to know about you to xaviersuresh84@gmail.com or sptheapostlecatholic@gmail.com .Applications are being accepted until March 22nd, 2026.