Administrative Assistant

Location: St. John the Evangelist Parish, Indianapolis

Posted: June 11, 2024

PRIMARY FUNCTIONS

The purpose of this position is to provide hospitality, event and communication coordination as well as technology support for St. John’s. This role is vital in providing radical hospitality for the parish and assisting with the planning of various parish ministries and initiatives. Major responsibilities include welcoming people to the office and answering questions, helping with event set up and organization, communication to the parish by updating narthex display boards, website and mobile app.

ESSENTIAL FUNCTIONS

Hospitality & Reception

• Provide hospitality to all who come to the parish office by welcoming and answering questions at the door, on the phone, and through email.

Administrative Support

• Provide administrative support with planning and scheduling of parish ministries including monthly Mass Ministry schedule, Mass intentions, facility space usage and monthly priest coverage.
• Register and prepare new parishioner packets as well as updates to parishioner database.
• Assist other ministry team members on special projects and other administrative duties as assigned.

Communications Coordination 

• Coordinate, design and update narthex display boards.
• Update website and mobile app weekly.
• Product printing needs for the church which include prayer cards, ministry cards, walking tour booklets, etc.
• Send communications and thank you letters on behalf of the pastor.
• Prepare and coordinate Giving Tree during Advent and Lent.
• Assist with some creative design projects as needed during peak seasons (weekly email, worship aid/bulletin, quarterly parish newsletters and annual parish calendar).

Event Coordination

• Provide event coordination and hospitality by assisting with event set ups and preparation.
• Management and coordination of Colts parking each fall.
• Assist with the planning and set up of annual Haiti Fundraising Dinners.
• Assist with the planning and set up of annual Christkindl Village each December.

Technology Support

• Assist with livestreaming of daily Mass and Sunday Mass as well as the recording and editing of Sunday homily.
• Provide technology support by troubleshooting IT issues.

POSITION SPECIFICATIONS/REQUIREMENTS

• SKILLS, KNOWLEDGE, AND/OR ABILITIES
  • Desire to work in hospitality by serving others in our parish and community
  • Organizational and administrative skills with high attention to detail
  • Ability to handle multiple projects and prioritize
  • Availability during the work day with some nights and Sundays for events
  • Occasional locking of the church and parking lot
  • Experience in Parish Ministry/Life
  • Commitment to the Catholic faith and church teaching
• EDUCATION, TRAINING, AND/OR EXPERIENCE
  • Computer skills and proficiency in Microsoft Office (Word and Excel + Google Docs)
  • Proficiency with Adobe Creative Suite (Illustrator, InDesign, Photoshop, Adobe Rush, etc)
  • Experience in IT Administration and Technology

WORKING ENVIRONMENT

St. John the Evangelist Catholic Church, located in downtown Indianapolis, Indiana is the oldest Catholic Church in the city with roots going back to 1837 and is currently seeking to hire a full time Administration Assistant. Working environment includes the following:

• Must be able to set up for special events – moving tables and chairs as needed
• Must be available for occasional locking of the church and parking lot
• Must be able to read and edit spreadsheets, email and other related tools related to the role
• Must be able to process and maintain large volumes of documentation
• Must be able to communicate effectively with staff and parishioners
• Must be able to sit or stand for extensive periods of time and navigate through the office
• Ability to travel to and work regularly in the office located in Indianapolis, Indiana

Send Resume to:
Megan Fish, Director of Communications
126 West Georgia Street
Indianapolis, IN  46225

Questions:megan.fish@stjohnsindy.org.